Important Records and Documentation

Food Safety in the Maritime Industry

Food Safety in the Maritime Industry

In this lesson, we will go through an overview of compliance and how food safety is the responsibility of everyone on board. We will also understand the role of those working in a food environment in internal food safety inspections/audits.

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Microbiological Hazards

Microbiological Hazards

In this lesson, we will cover the different types of microbes, the main causes of microbiological multiplication and survival factors; factors that influence the multiplication of food poisoning bacteria; the conditions under which spores and toxins are formed and the consequences these may have for food safety; the temperatures that support the most rapid multiplication of food poisoning bacteria; methods of minimising and preventing bacterial multiplication as well as the methods used to destroy food poisoning bacteria in food.

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Contamination Hazards and Control - Your Role as Supervisor

Contamination Hazards and Control - Your Role as Supervisor

By the end of this lesson, you will outline the responsibilities of those working in a catering environment when identifying hazards posed by and procedures to control, microbiological, chemical, physical and allergenic contamination. Learn how microbiological, physical and chemical contamination and cross-contamination can be controlled throughout the food production process and gain knowledge of common foods which cause allergic reactions.

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Food Poisoning, Control and Personal Hygiene

Food Poisoning, Control and Personal Hygiene

By the end of this lesson, you will be able to outline the definitions of carrier, food poisoning, incubation period and vulnerable (risk) groups. Common symptoms and duration of food poisoning. Causes of food poisoning. The responsibilities of food handlers and the ship. The requirement for adequate training of food handlers, the requirement for handwashing facilities and the requirement for crew to report personal illness.

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The Yacht Environment and Equipment

The Yacht Environment and Equipment

In this lesson, you will learn how good design can help avoid cross-contamination through workflow and layout. You will also learn the hazards associated with poor design and construction of food premises, the importance of using washing/cleaning facilities and equipment appropriately and the need for good lighting; the hazards associated with damaged equipment and surfaces in a food room need for good ventilation; and the role of those working in a catering environment regarding equipment and premises including the action to take if damaged equipment or surfaces are identified in a food room.

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Cleaning and Disinfection

Cleaning and Disinfection

By the end of this lesson, you will be able to outline reasons for cleaning, use of chemicals and safe storage of cleaning chemicals and materials.

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Food Pests and Control

Food Pests and Control

By the end of this lesson, you will be able to outline common food pests, signs of food pests and basic control measures for food pests.

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Food Safety Management from Purchase to Service: HACCP

Food Safety Management from Purchase to Service: HACCP

By the end of this lesson, you will be able to outline an awareness of the law regarding food safety management systems and temperature control.

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An Introduction to Internal Auditing

An Introduction to Internal Auditing

This lesson is aimed at encouraging supervisors to continue thier learning for auditing.

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News

News

In this lesson, you will find links to further reading relating to actual food safety outbreaks.

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Final Assessment

Final Assessment

In this lesson, you will go through a final assessment to identify the level of knowledge you have gained from this course.

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2

Step 2 of 3•1 minute read

Important Records and Documentation

Throughout this training, you have learnt about your role in food safety. You will as part of your role, depending on what is required, record and document critical controls throughout your day. These can be paper-based or digital but it is important that you always do so in order that the food safety management team can monitor the process and verify it works. 

These records and documents form part of any audit process and for "Due Diligence defence" are required. Keeping honest and accurate records makes for a robust food safety management system.

Due diligence in food safety refers to being able to prove that your business has done everything reasonably possible to prevent food safety breaches.

When filling in your records it is so very important, to be honest, and accurate. If something is wrong you must be clear about what and say what you did about it. Here are some examples:

  • You record a core temperature of 61°C for a pork joint: you note this and state you carried on cooking until 63°C or above was reached.
  • You notice a delivery with damaged packaging. You record this and state you rejected the delivery.
  • You notice a fridge is 9°C. Your record it and state you have reported it to your manager and what you did with the food. If the food was under 5°C you can safely state you moved the food to another fridge and reported it. If not state you discarded the food.

To recap below is a list of some of the records and documentation you will see are part of your everyday role:

  • Recommended supplier list.
  • Delivery checklist.
  • Opening and closing checklist.
  • Fridge/freezer temperature records.
  • Cooking, chilling, holding and reheating temperature records.
  • Cleaning and maintenance schedules.
  • Allergen sheets.
  • Waste records.

Please note that the HACCP management team on board will have all other documents as part of the HACCP Plan.

Here are examples of documentation in food safety: